Integrating your HRIS with Popwork simplifies user management by automating updates and ensuring that data is always up to date.

💡 Key benefits of HRIS integration:

Fast deployment: Automatically sync your users and organizational chart.
Continuous automation: Employee movements (arrivals, departures, team changes) are regularly synchronized.
Consistent and up-to-date data: Ensure data accuracy between systems, with no manual errors or duplicates.

🔧 Steps to connect your HRIS with Popwork

Here are the steps to connect your HRIS to Popwork:

Request access: Contact us via chat or by email at [email protected], and we will provide all the necessary information.
Start the integration process: Click on the link received by email to begin the integration process. Make sure you have the necessary permissions and information to complete this integration.
Select your HRIS: Choose the HR system you use.
Review shared data: Review and confirm the scope of the data shared as part of this integration.
Obtain your API credentials: Access your HRIS to generate the required API key and, if necessary, the URL.
Enter the information into Popwork: Input your API keys into Popwork to start the synchronization.
Filter the users to synchronise: Use groups, legal entities, work locations and/or employee status to filter the employee to synchronize with Popwork.
Start the synchronization: Once the connection is established, the data will be synchronized and updated automatically.

Need help? Popwork offers personalized support to help you set up the integration. Contact our support team for assistance.

Which HRIS systems are compatible with Popwork?
The list of compatible HRIS systems is available in the "Integrations" tab of Popwork.
What data is synchronized?
The synchronized data includes users, the organizational chart, and employee movements.
Here’s the full list of synchronized data:
- Legal entities
  - Name
  - Address
- Employees
  - Employee number
  - First name
  - Last name
  - Nationality
  - Display full name
  - Job title
  - Work email
  - Employment status
  - Avatar
  - Manager ID
  - Start date
  - Termination date
  - Created at
- Employments
  - Employee ID
  - Job title
  - Effective date
- Groups
  - Name
  - Type
  - Parent ID
- Work locations
  - Name
  - Address
  - Type

How are the data updates performed?
The updates are done automatically. The frequency depends on the connected HRIS system.
Is there support for the configuration?
Yes, our team offers dedicated support to guide you through the integration process.
Can the integration be trusted?
Popwork uses Kombo.dev to offer and secure this integration. This sub-processor only has access to the data for which permissions have been defined and is SOC2 and ISO27001 compliant. More information about how Kombo.dev manages security can be found here https://security.kombo.dev/. You will also find more information about how Popwork handles security here.
How the integration remains compliant and manages data deletion?
If an employee goes out of scope, the system marks them as remote_deleted_at and deleted after 14 days. This process ensures that no sensitive data is retained longer than necessary, maintaining compliance and data protection standards.